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  • Writer's pictureDanielle Hill

Form I-9: What Every New Employee and Employer Need to Know




Welcome to our comprehensive guide on Form I-9, a crucial document for new hires and employers alike. This post aims to clarify the Form I-9 process and ensure you understand its importance in the employment verification process. For detailed information, you can visit the U.S. Citizenship and Immigration Services (USCIS) website. Whether you're stepping into a new job or you're an employer seeking to ensure compliance, this guide is tailored for you.


What is the Form I-9?

Form I-9, Employment Eligibility Verification, is a United States Citizenship and Immigration Services form. It is mandated by law that employers use it to verify an employee's identity and eligibility to work in the U.S. This form is a key component of the hiring process, ensuring that only individuals legally allowed to work are employed. You can download the latest version of Form I-9 from the USCIS Form I-9 page.


Acceptable Forms of Identification:

For the I-9 process, employees must present documentation proving their identity and eligibility to work in the United States. The list of acceptable documents is divided into three categories: List A documents that establish both identity and employment authorization, List B documents that establish identity only, and List C documents that establish employment authorization only. Employees must present one selection from List A or a combination of one selection from List B and one from List C. For a complete and current list of acceptable documents, please refer to the official list provided by the USCIS.


Who Needs to Complete Form I-9? 

Every employee working in the United States must complete Form I-9, including citizens and noncitizens alike. Employers are responsible for ensuring the form is completed properly and on time. It's a common misunderstanding that only new immigrants or non-citizens need to fill out the form; in reality, it's a universal requirement.


When Should Form I-9 be Completed? 

The I-9 form must be completed within three days of the employee's first work day. This deadline is crucial for maintaining legal compliance. Delaying beyond this period can result in penalties and legal issues for employers.

Where Should Form I-9 be Completed? It's a legal requirement that Form I-9 be completed in person. This ensures that the documents presented are genuine and belong to the employee. Completing the form accurately is essential for legal compliance and avoiding potential penalties.


How Can I Assist as Your Authorized Agent? 

As an Authorized Agent, I specialize in guiding both employers and new hires through the Form I-9 process. My services ensure that the form is completed accurately and lawfully, offering convenience and privacy by meeting you at your preferred location. By choosing to work with an Authorized Agent like me, you ensure that the Form I-9 process is handled professionally and efficiently, freeing you to focus on your new job or business needs.


Form I-9 is an essential step in the employment process, ensuring that all employees are legally authorized to work in the U.S. Understanding and properly completing this form is crucial for both employees and employers. If you require assistance or have questions about Form I-9, don't hesitate to reach out. As your Authorized Agent, I'm here to make the process as smooth and stress-free as possible. Contact me today to set up an appointment and ensure your Form I-9 needs are met with expertise and care.


Contact me for an appointment.


Danielle J. Hill

Notary Public, Loan Signing Agent

609.525.4424


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